Role Description/Criteria
At St Clare’s, our mission is to inspire and educate our students to become compassionate and responsible members of society. We strive to empower them with knowledge, skills and a strong moral compass, enabling them to make a positive impact on the world around them. By embracing our school motto, “Your light in our hands,” we recognise the importance of guiding and supporting our students as they shine their brightest, both academically and spiritually.
St Clare’s Catholic Primary School is seeking an experienced, highly organised Administration & Enrolment Officer to join our vibrant school community. This role oversees the front office and supports the smooth day to day operations of the school, providing essential administrative support to the Principal and staff while maintaining a welcoming, efficient, and professional environment.
About the Role
The Administration & Enrolment Officer is the first point of contact for students, parents, and visitors, playing a crucial role in communication and school operations.
Key responsibilities include:
- Managing reception duties, phone calls, and correspondence
- Providing administrative support, including student records management and processing purchase orders
- Assisting with financial tasks such as receipting and banking
- Leading the enrolment processes on Enquiry tracker to support the Principal and Leadership team
- Developing promotional material for the school and events
- Upholding Child Safe Standards and ensuring compliance with policies
- Be competent with Emergency Management processes
- Develop and implement appropriate procedures for the effective management and records of students’ health care needs in partnership with the Learning Diversity Coach
- Create and maintain communication to families with such things as the newsletter, notices and permission forms
- Administering first aid and maintaining office supplies
Who We Are Looking For
The ideal candidate will have:
- Patience and demonstrate empathy
- An awareness of Duty of Care responsibilities
- The capability to work as part of a team
- Strong administrative and organisational skills.
- Excellent communication and interpersonal abilities.
- Proficiency in computer systems and office software.
- A friendly and professional approach to working with students, staff, and families.
- A commitment to child safety and the Catholic ethos of the school.
Position Details
- Full-time: Monday to Friday: 8:00 am – 4:00 pm
- Experience with platforms such as Canva, nForma, Synergetic, ICON and/or eSIS would be beneficial.
A full role description is attached.
Application Procedure
Applications should include:
- a cover letter outlining your suitability for the position;
- curriculum vitae (CV)
- a completed Application for Employment Form (see attachment)
- contact details for 3 current referees
Applications should be emailed to the Principal, Mr Ben Fahey, bfahey@sctruganina.catholic.edu.au by Friday 20th February, 2026.
St Clare's Catholic Primary School community is committed to the safety, wellbeing and protection of all children in our care.